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7 Tips for Finding the Right Multifunction Printer Skip to main content


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7 Tips for Finding the Right Multifunction Printer

Sun May 28, 2023 | Base Technologies

If you're considering a multifunction printer for your office, you've made the right choice. These office workhorses combine four types of standard office equipment into one stand-alone device.

Finding the Best Fit

For businesses on a budget, a multifunction printer is a common choice, and for good reason. Read on for some tips on how to choose the best multifunction device for your company.

  1. What are your requirements? Making a detailed list of your requirements will help to narrow down your choices. Are you planning to use your multifunction printer to improve document workflows? Would you like to reduce your paper usage? How many documents do you print, copy, scan or fax each day? What is the size of your workgroup? Do you need color printing capabilities and professional finishing features?

  2. Ask about the Total Cost of Ownership (TCO). There's more cost involved for your office equipment than the initial purchase price. It's the TCO that matters. Some low-end multifunction printers make up for a low price tag with high toner costs and frequent repair issues.

  3. What do others have to say? Independent test agencies and testimonials from actual users are gold when it comes to deciding which manufacturer you can trust.

  4. What about system integration? Setting up your multifunction printer shouldn't be a frustrating endeavor. Look for easy network connectivity and user-friendly start-up wizards.

  5. Check for true multifunctional features. Be careful of accidentally purchasing a printer that's not truly multifunctional. Printers that can't perform more than one function at a time put your organization at risk of frustrating workflow bottlenecks.

  6. Check for quality of service. Investigate the vendor's commitment to keeping your office equipment running efficiently.

  7. Understand your security requirements. Today's multifunction printers provide various levels of security. Make sure the one you choose matches your requirements.

To find the perfect fit in office equipment for your office, contact us at BASE Technologies today!